Program By Day:
 :: Tuesday, July 19
 :: Wednesday, July 20
 :: Thursday, July 21
 :: Friday, July 22
 :: Saturday, July 23

Program at a Glance:
 :: Map of Baltimore
 :: Program Book
 :: Program Grid
 :: Workshop Grid
 :: JHU Armstrong Grid

Other Info:
 :: Live Webcast
 :: Tech Showcase
 :: Person-to-Person
 :: Vesalian Scholars
 :: Tremont Floorplans
 :: Armstrong Map
 :: CEU Info




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Please read the information below or download the VT Poster Instructions PDF for detailed instructions on how to submit a poster and participate in the VT Poster Session:



Vesalius Trust Poster Symposium: Information for Participants The Vesalius Trust, in association with Association of Medical Illustrators, will be holding its 4th Annual Poster Session at the upcoming Annual Conference in Baltimore. All 2011 applicants to the VT Scholarship program have an opportunity to present at the 4th Annual Vesalius Trust Poster Session. In other words, you do not have to have received a VT Scholarship or Grant to take part. Participation is voluntary for all applicants, and would be in addition to those who have been asked to present at The Vesalian Scholars Session.



:: General Guidelines


Who can participate: Presentation of research is open to all 2011 Vesalius Trust Research Grant applicants. You MUST be present at the AMI conference session to participate.


Where: Tremont Grand Hotel, Marble Room (coinciding with Silent Auction Event)


When:


Poster Submission Deadline: Friday July 1, 2011*
Poster Judging Online: Tuesday, July 5 - Tuesday July 19, 2011
Poster Presentation Session: 5:30 - 7:30 pm Thurs, July 21, 2011
Best Poster Award Announced: Saturday, July 23rd, 2011 at Awards Banquet


Please note this event will follow directly after the Vesalius Trust Scholar Session of Live Presentations (4:30pm - 5:30pm at the Tremont, Corinthian Room)


* Send pdf files to:


Jennifer Fairman: fairman@jhmi.edu


Via Mail:
Jennifer E. Fairman, CMI, FAMI
Johns Hopkins University School of Medicine
Department of Art as Applied to Medicine
1830 East Monument Street, Suite 7000
Baltimore, MD 21287
410-955-3213


Cost: FREE! The cost of printing is covered. All posters will be printed In Baltimore by JHU Path Photo - information follows below on how to prepare and where to send your digital files.


Handouts: are optional - you will need to produce those on your own if you so desire.


Display: Posters will be displayed in The Marble Room during the VT Auction event before you arrive since the posters will be printed in Baltimore (you won't have to worry about transporting a big rolled-up tube). The posters will be on display ONLY during this time. After, you are free to take your poster home with you.


AV Support: Since this is a poster session, there will be no AV support as posters should be able to illustrate your research alone. If you would like to bring a laptop on your own, you are free to do so, but note that the posters are meant to stand alone.


Size: Will be a large format print = No larger than 36" x 48" - and 4:3 in ratio - template provided


Format: Please create your poster from the supplied Adobe Illustrator digital template file (.ait file) which can be downloaded from the AMI meeting site at : www.meetings.ami.org/2011/vesaliustrust/VTPosterTemplate.ait.zip


A "Best Poster Award" will be given.


PLEASE read the following guidelines carefully prior to submitting:



:: Creating Your Poster


Please read the entire guidelines before you begin laying out your poster. Posters must be received no later than 5:00 p.m. EST on Friday July 1, 2011. Any poster e-mailed/postmarked after this time and date will be automatically rejected - no exceptions will be made.
:: Poster Formatting


❑ Using the Adobe Illustrator .ait file as your guide, divide the contents of the poster into the appropriate sections: Title of paper, author, institutional affiliation; abstract; introduction; methodology; data; results; conclusions. Be sure to include each part in separate sections of the poster layout.


❑ Arrange the contents in a series of 3 columns. Place the elements of the poster in position:

  1. The title will appear across the top.
  2. A brief introduction should appear at the upper left.
  3. The conclusions will appear at the lower right.
  4. Methods and Results will fill the remaining space
  5. Feel free to adjust the size of the template's sections, picture boxes, color scheme, etc. to fit your projects requirements.


Use a neutral-colored poster background. Save splashes of color for illustrations/diagrams, subtitles, or central findings or provocative results. Again, feel free to adjust the size of the template"s sections, pictures boxes, color scheme, etc. to fit your projects requirements.


Make sure your titles, section headings, figures, tables and other visuals use a consistent lettering or numbering system. Exercise unity when adding figure labels, use consistent font sizes within figures.


Make sure font sizes legible from 3 feet away. Exceptions to this rule only include your bibliography.


Avoid fonts that are script or difficult to read. Use larger (than 16 font) lettering for the poster's title, author and institutional affiliation. Make the lettering at least one inch high.


Be concise with written material. Save elaborative points for discussion/interaction with viewers. For conclusions, focus on a central finding that lends itself to informal discussion.


Ask yourself what the purpose of the poster is. Do not just copy paste your thesis: put some thought into how to present your project in poster format.


DO NOT use the text of a paper as the poster! If you choose to, have copies of a paper at a table for viewers to take.


Materials and Methods: Clarify why your visual solution was used; how is the process that you chose related to your project"s purpose? Why is it unique? Storyboards are good to include, or even flowcharts for websites may add clarity to your methods. Again, make sure the text in these is legible for the viewer.


Use illustrations, graphs, charts and/or tables (color if possible) to show results or to support methods. Make sure any text in the images is also legible to the viewer. Include figure labels to help explain what you are showing and reference them in the text. Make sure your labeling style is consistent throughout your poster.


Use third person: ie. "The author found..." NOT, "I found..."


Use AMA Style referencing: Make sure your referencing style is consistent throughout your poster.


Use the "Judging Criteria" to review your poster before submitting.


Don't forget to spell-check!
:: For the Poster Session


Have a notepad handy when presenting at a poster session. It may be helpful in elaborating on a findings, or for taking names & addresses of people interested in your research.


DO NOT be absent from a scheduled poster time -- The whole idea of a poster session is to create additional opportunities for you to interact with other interested scholars and AMI members!
:: Judging Criteria


Posters will be judged using the following criteria:


Organization:


❑ Content is organized in a logical order
❑ Text and visual components complement and reinforce one another
❑ Supports the central ideas of the poster
❑ Key facts of the exhibit are clear and readily understood


Content:


❑ The content is visually oriented in a manner to facilitate rapid understanding
❑ Clearly states the purpose and objectives
❑ Referenced figure and illustration numbers appropriately
❑ Contains no obvious factual, grammatical and spelling errors.


Figures and Illustrations:


❑ Placed in logical order to allow easy reference.
❑ All text should be and easily read from at least 3 feet away.
❑ Clearly label key features in a logical manner so the viewer can understand the figure at a glance.
❑ Include interpretative legends when appropriate



:: Submission Requirements


All entrants must be 2011 applicants to the VT Scholarship Program. Participants do not have to have received a VT Scholarship or Grant to take part. Participation is voluntary for all applicants, and would be in addition to those who have been asked to present at The Vesalian Scholars Session. All Participants must be willing to attend the Vesalius Trust Poster Session and be present to discuss his/her research during the scheduled concurrent from 5:30 - 7:30 pm Thurs, July 21, 2011. Due to finite space, we must limit presenters to a 3' x 4' poster.


By submitting a poster to the Vesalius Trust Poster Session, participants certify that the poster is their original work; or original work conducted by the participant and other authors, and any co-authors are appropriately credited for their contribution and have been informed of the submission.


Poster criteria: Only one poster will be allowed per VT poster presenter. Multiple posters received from the same student will all be automatically rejected. Once a poster is submitted to Johns Hopkins (Jennifer Fairman), it cannot be modified (i.e., an updated version will not be accepted later, even if before the submission deadline). Please thoroughly proofread your abstract before submitting it.


Format: Will be a large format print = No larger than 36" x 48" - and 4:3 in ratio -


Please use the Adobe Illustrator .ait template provided at: www.meetings.ami.org/2011/vesaliustrust/VTPosterTemplate.ait.zip
:: Submitting your Poster file to Baltimore


The Vesalius Trust will print from pdf files. Use your .ait template and save it as a PDF file. Be sure to convert all of your fonts to "outlines" before submitting your PDF to avoid any font issues. Visual Media will print these posters, and the VT will cover the cost.


Use the Adobe Illustrator template, save your poster with the following name convention: Lastname_VTposter.pdf


❑ Outline your fonts in Adobe Illustrator


Send pdf files to:


Jennifer Fairman: fairman@jhmi.edu


Via Mail:
Jennifer E. Fairman, CMI, FAMI
Johns Hopkins University School of Medicine
Department of Art as Applied to Medicine
1830 East Monument Street, Suite 7000
Baltimore, MD 21287
410-955-3213


Posters must be sent as .pdf files by 5:00 p.m. EST on Friday July 1, 2011. Late submissions not conforming to the specified criteria above will automatically be rejected.


Be sure to include your contact information, including a cell phone number and e-mail address, should there be technical issues with your file that we would need to get in touch with you about.


❑ If you have questions regarding print management of your poster file, please contact Jennifer Fairman at fairman@jhmi.edu


❑ If you have any questions about the Poster Session, please contact :


Jennifer E. Fairman, CMI, FAMI
VT Scholars Session and Poster Session Coordinator
(410) 955.3213
fairman@jhmi.edu



The Vesalius Trust Scholars Session will occur the hour before the Poster Symposium begins. Participants in this session are required to submit a poster to the Poster Session and are contacted individually by the Vesalius Trust (by invitation only). Scholars Session participants may download a copy of the Vesalian Scholars Presentation Guidelines for preparing your presenation.